Voicemail messages for business
In today’s business world, first impressions count a lot. And often, the first point of contact between your business and a potential client or customer is through your voicemail message. That’s why it’s crucial to have a polished and professional business voicemail greeting that accurately represents your company and fields phone calls easily.
The tips we use to create great professional voicemail greetings
Keep it simple
Your voicemail greeting should be short and to the point. Avoid using long sentences or complex language that may confuse your callers. Craft a powerful but brief message.
Use a friendly tone
Even though you can’t speak to your caller in person, you can still convey a friendly and approachable tone in your greeting. Smile as you record your message to help convey a warm and welcoming tone.
Identify yourself
When it comes to recording your own voicemail greeting, make sure to clearly state your name and the name of your business or organisation. This helps your caller know they have reached the correct number and gives them confidence that they are leaving a message for the right person.
Provide instructions
If you are out of the office or otherwise unavailable, make sure to provide your caller with clear instructions on how to proceed. For example, you might say, “Please leave a detailed message and I will return your call as soon as possible.”
Customise your greeting
Consider customising your professional voicemail greetings to fit the specific needs of your business or industry. For example, if you are a healthcare provider, you might include specific instructions for emergency situations or direct callers to a different number for after-hours care.
The benefits of working with real voiceover artists over AI
When it comes to voicemail messages for business, real human voice over artists provide a level of authenticity and engagement that cannot be replicated by AI-generated voices. Our voiceover artists are able to convey a wide range of emotions, adapt to different directions and styles, and offer creative input. By contrast, AI and computer-generated voices lack the human touch, collaboration, and creativity of a professional voice actor. For businesses and individuals looking to make a lasting impact with their voicemail messages, working with real human voiceover artists is undoubtedly the superior choice!
15 Professional Voicemail Greetings We Can Record For You
Pick the one that suits your business best, and we’ll make it happen!
To help you create the perfect voicemail message for your business, we’ve put together a list of 15 professional voicemail messages for businesses that will impress your callers and help you stand out from the competition.
1. Simple Greeting
“Thank you for calling [Your Business Name]. We are unable to take your call right now, but please leave a message and we will get back to you as soon as possible.”
2. Business Hours
“Thank you for calling [Your Business Name]. Our business hours are [insert hours here]. Please leave a message and we will get back to you during our operating hours.”
3. Appointment Confirmation
“Thank you for calling [Your Business Name]. This is a confirmation that your appointment with us is scheduled for [insert date and time]. If you need to reschedule, please leave a message.”
4. Availability Update
“Thank you for calling [Your Business Name]. Due to [insert reason], we are currently unable to take your call. Please leave a message and we will return your call as soon as possible.”
5. Customer Service
“Thank you for calling [Your Business Name]. If you require customer service, please leave a detailed message and we will be in touch within 24 hours.”
6. Sales Inquiry
“Thank you for calling [Your Business Name]. If you have a sales inquiry, please leave a message and one of our sales representatives will get back to you shortly.”
7. Technical Support
“Thank you for calling [Your Business Name]. If you require technical support, please leave a detailed message and one of our technical support team members will contact you as soon as possible.”
8. Event Invitation
“Thank you for calling [Your Business Name]. You’re invited to [insert event details here]. Please RSVP by leaving a message with your name and the number of attendees.”
9. Out of Office
“Thank you for calling [Your Business Name]. I am currently out of the office and will return on [insert date]. If you require immediate assistance, please leave a message and someone will get back to you as soon as possible.”
10. Temporary Closure
“Thank you for calling [Your Business Name]. We are currently closed due to [insert reason]. We will reopen on [insert date]. Please leave a message and we will return your call when we reopen.”
11. Emergency Contact
“Thank you for calling [Your Business Name]. If this is an emergency, please hang up and dial 911. For non-emergency inquiries, please leave a message and someone will get back to you as soon as possible.”
12. Holiday Closure
“Thank you for calling [Your Business Name]. We are closed in observance of [insert holiday]. We will reopen on [insert date]. Please leave a message and we will return your call when we reopen.”
13. Referral Request
“Thank you for calling [Your Business Name]. If you require a referral to a trusted professional, please leave a message and we will provide you with a list of recommended providers.”
14. Promotional Message
“Thank you for calling [Your Business Name]. Check out our current promotion [insert details here]. Leave a message to learn more and take advantage of this limited-time offer.”
15. Callback Request
“Thank you for calling [Your Business Name]. If you would like us to return your call, please leave a message with your name, number, and a brief description of your inquiry. We will get back to you as soon as possible.”
Crafting the perfect professional voicemail message for your business can make a huge impression on your customers and colleagues. No matter what industry or field you’re in, being mindful of the message you send to people calling can go a long way. That’s why it’s so important to take some time to think about what kind of message you want to convey to those who reach out.
With 15 helpful examples listed above, now’s the perfect time to give us a call and let us know which professional voicemail message you’ve chosen for your business!
If you want a voicemail message that’s professional from the get-go, get in touch with The Voiceover Guy today.
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